September 12, 2015

HBSA Constitution

 

Article I ­ Name

 

This organization shall be known as the Haas Business School Association.

 

Article II – Purpose

 

The mission statement of the Haas Business School Association is:

 

The Haas Business School Association (HBSA) is the undergraduate student government of the Haas School of Business. It works closely with the faculty and undergraduate staff to enhance the undergraduate experience and meet the needs of the student body. It reports to and is under the direct support and guidance of the Haas Undergraduate Program Office, serving as an advisory body, and representing all students enrolled in the Haas Undergraduate Program. HBSA’s goal is to promote activities that benefit the Haas community, students, faculty and staff. In doing so, it develops leaders and friendships amongst its members.

 

Achievement of this mission includes but is not limited to:

 

1.)    Promoting programs that enrich the education offered to undergraduates by the Haas School of Business.

2.)    Planning and implementing activities that aid the development of undergraduates’ professional, communication, and leadership skills.

3.)    Directing and supervising undergraduate student organizations to best meet the needs of the undergraduate student body.

4.)    Promoting social activities that create and maintain a sense of community amongst the undergraduates, faculty, student organizations, and administration

5.)    Representing undergraduate student interests as the link between undergraduates and the Haas Undergraduate Program Office.

6.)    Maintaining a close relationship between undergraduates and alumni of the Haas School of Business.

 

Article III – Membership

 

Section I: Membership Qualifications

 

Only currently registered students, faculty, and staff may be active members in a registered student organization.  Only active members may vote or hold office.

 

 

Section II: Types of Members

 

1.)    General Members: Only currently registered students, faculty, and staff may be active members in a registered student organization.  Only active members may vote or hold office.

A.)   General members may declare their intent to participate actively in HBSA by submitting an HBSA Associate Application by the deadline specified by the HBSA at the beginning of the semester.

B.)    Upon receipt, and HBSA approval, of a completed HBSA Associate Application, members will earn the title of “Associate” in the committee in which they are placed.

2.)    Associates: Currently enrolled undergraduate students who have declared their intent to participate actively in HBSA by submitting an HBSA Associate Application.

Associates are assigned to work on a committee and fulfill the committee requirement as specified by their respective Committee Director.  Associate positions are one­semester long.  Priority for Associate positions will be given to undergraduate business majors and unfilled positions will then be open to all majors. Associates are not eligible to vote during meetings.

 

3.)    Committee Directors:  Currently enrolled undergraduate business majors who have been either been appointed by Executive Officers, via a majority vote, or whose Executive Officer position requires they simultaneously act as a Committee Director for a standing committee. Committee Director positions are one semester long. Committee Directors are not eligible to vote during meetings, unless they are also an Executive Officer.

 

4.)    Executive Officers: Currently enrolled undergraduate business administration majors who hold an elected or appointed President/Vice President/Chair position. Executive Officer positions are one academic year­long and starting the academic year immediately following general elections.  If an Executive Officer is appointed after general elections have been held, the position will last the same duration as all of the other Executive Officers. Executive Officers may vote during meetings.

 

Section III: Standing Committees

 

HBSA will have the following standing committees:

 

1.)    Student Affairs Committee (Diversity activities may fall under this)

2.)    Marketing Committee

3.)    Professional Development Committee (Recruiting activities may fall under this)

 

Executive Officers reserve the right to form ad­hoc committees to meet the needs of the undergraduate body, pending approval from the President.

 

Section IV: Statements

 

We will not haze according to California State Law. We will not restrict membership based upon race, color, national origin, religion, sex, gender identity, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services (including membership, application for membership, performance of service, application for service, or obligation for service in the uniformed services.)

 

 

 

Article IV – Officers/Elections

 

Section I: Elected Officers

 

1.)       All Elected Officer positions are held for one academic year­long and starting the academic year immediately following general elections.  Elected Officers are expected to carry out their responsibilities over summer in between when the spring semester ends in May and the upcoming academic school year in which officers have been elected for.  (Ex. if elected for the 2016­2017 school year, your duties begin May 2016 and end May 2017.)

 

2.)       Executive Officers with academic year­long terms of office shall be:

  1. President
  2. Executive Vice President
  3. Director Advisory Council (DAC) Chair
  4. Vice President of Finance
  5. Vice President of MBA & Alumni Relations
  6. Vice President of Professional Development
  7. Vice President of Marketing
  8. Vice President of Student Affairs
  9. Vice President of Technology & Communications
  10. Vice President of Social/Cohort Affairs
  11. Vice President of Philanthropy
  12. Vice President of Corporate Relations

 

 

Section II: Appointments

 

1.)       Should year­long Elected Officer (President/Vice President) position be vacant at any time after a general election has been held, the President may nominate an individual currently enrolled as business administration major to fill the position.

  1. Upon nominating an individual, Elected Officers will vote to appoint that individual. Individuals will be appointed upon receiving a majority vote from Elected Officers in favor of appointing them.
  1. Prior to being formally appointed to a position, individuals must be in “good standing” as determined by the Haas Undergraduate Program Office.

 

Section III: Elections

 

Eligibility:

 

1.)       In order to become an Executive Officer (also referred to as President/Vice President) a student must:

  1. Be currently an enrolled business administration major (juniors and seniors only).
  2. If a sophomore was conditionally admitted to the Haas Undergraduate Program and an Associate in HBSA for at least 1 full semester, they can run for an Executive Officer position
  3. Be in good academic standing (as deemed by the Haas Undergraduate Program Office). Prior to elections all candidates running for Executive Officer positions must be approved by the Haas Undergraduate Program Office.
  4. In order to run for President, an individual must have been an active member (either a Cohort Leader/Liaison, Executive Officer (VP), Committee Member, or Committee Director) in HBSA for at least one semester prior to running for this position.

 

Process:

1.)       All candidates must write a Statement of Candidacy, not to exceed 250 words, which will be published in a voter guide to all undergraduate business majors one week prior to elections.

2.)       Elections will be held on a week set by the President and will run from said Monday of that week, beginning at 8:00 am until Friday of that week, at 8:00 pm.

3.)       Once voting has commenced, the administration, President, and Executive Vice

President shall tally the votes and announce the new Elected Officers.

 

Rules:

1.)       Candidates may begin campaigning exactly one week prior to the start of elections.

2.)       Candidates may not spend more than $100 on their campaign.  Each candidate is required to submit their campaign expenses to the VP of Finance by the 11:59 PM on the Saturday immediately following the end of elections.

3.)       Only currently enrolled undergraduate business administration majors (juniors and seniors) may vote.

  1. Students may only vote once on a secret ballot (via an online platform such as

Campus Groups.)

  1. If Campus Groups is used to collect votes, all undergraduate admins, aside from the VP of Communications and the President, will have their admin access to Campus Groups revoked until elections results are distributed.

4.)       During voting, all candidates must be at least 20 feet away from anyone voting or their ballot will be considered null and void.

 

5.)       Candidates may provide a photograph, which will be including in the voter guide, which will be distributed prior to elections.

6.)       Candidates may not run for more than one position.

7.)       Candidates may post fliers only on the bulletin boards in Haas.  No more than one flier may be put up per board, and fliers may not exceed 11 by 14 inches in size.

  1. Candidates may not post fliers inside Haas classrooms/auditoriums.

8.)       Candidates may not chalk on the Haas campus.

9.)       Candidates may not run in pairs or run as co­VPs.

 

Tallying the votes:

 

1.)       Immediately following elections, the President and Executive Vice President shall tally the votes under the supervision of an administrator from the Haas School of Business Undergraduate Program Office.

2.)       To be elected, a candidate must receive the largest portion of the votes cast.  If unopposed, the candidate must still receive one over one half of all the votes cast.

3.)       If there is a tie amongst two or more candidates running for one position, a run­off election will be held.  The run­off election will be open for 12 hours starting 8 am and ending 8 pm on the Tuesday immediately following the end of elections.

4.)       The online results shall be retained by those who tallied the votes for the remainder of the term to be reviewed by the Haas Undergraduate Program Office.

5.)       Election results will be announced via email to all undergraduates.

6.)       The number of votes each candidate received will not be publicized.

 

Section IV: Term of Office

 

1.)       The term of office for Executive Officers (VPs) shall be one academic year­long and starting the academic year immediately following general elections.  Elected Officers are expected to carry out their responsibilities over summer in between when the spring semester ends in May and the upcoming academic school year in which officers have been elected for.  (Ex. if elected for the 2016­2017 school year, your duties begin May 2016 and end May 2017).

2.)       Each Executive Committee Officer (VP) shall hold no more than one HBSA position at any time during a semester, unless necessary.

 

Section V: Resignation/Removal/Impeachment of an Executive Officer

 

Resignation:

 

Should an Executive Officer voluntary resign, they must notify the President and Executive Vice President in writing and still carry out their duties for up to two weeks after written notification is received, to allow adequate time to appoint a replacement.

 

Removal:

 

1.)       Should an Executive Officer not be fulfilling their responsibilities (to be referred to as an Executive Officer not in good standing), as outlined in the expectations Section VI below, a meeting must be held with the Executive Officer not in good standing, the President and Executive Vice President present, to review their current performance and develop a corrective action plan.

  1. If the corrective action steps are not followed, the President and Executive Vice President reserve the right to bring the matter to the other Executive Officers at the next Executive Meeting and may hold a vote for whether or not to remove the Executive Officer not in good standing.
  2. Should the President and Executive Vice President feel it’s necessary to bring the matter to the other Executive Officers, they must notify the Executive Officer not in good standing that a discussion and/or vote will occur regarding whether or not to keep them.

2.)       Removal of an Executive Officer will take effect immediately after it is approved by a 2/3­majority vote of all current Executive Officers (minus the Executive Officer not in good standing.)

  1. The Executive Officer not in good standing may not be present at the time of voting.

 

Impeachment:

 

1.)       Any Executive Officer may move to impeach another Executive Officer by submitting a written statement justifying reasons for impeachment. This statement must be signed by the Executive Officer submitting the movement to impeach and one other Executive Officer.  The written statement must be submitted in person

to the President and Executive Vice President, with a copy brought to the general meeting.

2.)       The President and Executive Vice President will then review the movement to impeach.  Provided the reasons to impeach are legitimate and justifiable, the President and Executive Vice President will notify the Executive Officer being impeached that a discussion surrounding their fate will be held.

  1. The Executive Office being impeached cannot be present during this discussion.

3.)       During this discussion, all Executive Officers (minus the Executive Officer being impeached) must be present and will agree upon the corrective measure to take.

  1. If the majority of officers believes that a vote should be held on whether or not to impeach the Executive Officer an immediate vote will take place.
  2. Removal of an Executive Officer will take effect immediately after if it is approved by a 2/3­majority vote of all current Executive Officers (minus the Executive Officer being impeached.)
  3. The Executive Officer being impeached may not be present at the time of voting.

 

Section VI: Executive Officer Positions & Responsibilities

  1. To remain in good standing all Executive Officers are required to:
  2. Respond to emails within no later than one week after they’ve been received in their inbox.
  3. Fulfill their position description requirements as listed below.
  4. Notify the President and Executive Vice President via email no later than 24 hours before an Executive or General Meeting if you cannot attend.
  5. Miss no more than 3 meetings per semester, unless you have received prior approval from the President.

 

  1. President ­ (Must have served 1 semester on HBSA to run for this position.)
  1. Establish a vision for HBSA
  2. Lead and oversee the Executive Board
  3. Set the agenda for General, Executive Board, and Director’s Advisory Council

(DAC) meetings

  1. Attend or delegate Executive Officers to attend meetings with the Haas

Undergraduate Program Office and/or conferences

  1. Send weekly announcements and HBSA updates to undergraduate business administration students with the help of VP of Technology & Communications
  2. Provide mentorship and assistance to all Executive Officers
  3. Organize transition meetings with the new Executive Officers (Spring only)
  4. Become a signatory for Campus Life and Leadership and assign 3 other members to be signatories
  5. Work with the EVP to organize the Associate recruiting process
  6. Work with the EVP to organize HBSA retreats and team building activities
  7. Work with the EVP to organize Commencement Speaker Auditions (Spring only)

 

  1. Executive Vice President ­ (Must have served 1 semester on HBSA to run for this position.)
  2. Support the President and take on his/her roles and responsibilities in his/her absence
  3. Organize HBSA Elections in tandem with the Undergraduate Program Office c.  Lead mid­semester assessments
  4. Provide mentorship and assistance to all Executive Officers
  5. Promote synergies between undergraduate student organizations and Haas-sponsored clubs
  6. Work with the President to organize the Associate recruiting process
  7. Work with the President to organize HBSA retreats and team building activities h. Work with the President to organize Commencement Speaker Auditions (Spring

only)

 

  1. Directors Advisory Council (DAC) Chair (appointed position)
  2. Attend weekly meetings with Undergraduate Program Office.

 

  1. Develop the strategic direction of student organizations’ activities for the benefit of undergraduates.
  2. Set the agenda and co­chair the DAC Meetings with the President.
  3. Regulate and ensure that Haas sponsored student organizations meet the necessary requirements to maintain their sponsorship and follow the Campus Life and Leadership guidelines.
  4. Enforce DAC Governance Rules of how DAC will be conducted.
  5. Manage and regulate the system for equipment checkout and room reservations. g.   Reserve rooms and equipment for HBSA meetings and events.
  6. Advise new clubs interested in gaining Haas sponsorship.
  7. Coordinate organization and maintenance of the HBSA Room.
  8. Manage lock/entry codes for Haas sponsored student organizations for the Club

Room.

 

  1. Vice President of Finance
  2. Create and submit an annual budget proposal to Undergraduate Program Office prior to the beginning of the Fall academic semester
  3. Work with the President to create and submit for annual ASUC funds (Spring only)
  4. Work on the development and attainment of corporate sponsorships and relations with external companies interested in partnering with HBSA
  5. Pursue any additional opportunities in regards to building additional streams of revenue for the organization through on/off-campus events and fundraisers
  6. Approve all expenses for events prior to event occurring d.   Distribute reimbursements
  7. Record and maintain all revenue/expenses records and HBSA’s bank accounts f.   Maintain ASUC sponsorship including but not limited to maintaining ASUC

Sponsorship as a Student Activities Group (SAG) and submitting the yearly

Spring Budgeting Application to the ASUC requesting funding and Sponsorship g.   Organize and manage sale/assignment of lockers for undergraduates

 

 

  1. Vice President of MBA & Alumni Relations
  2. Take an active role in the Student Gift Committee
  3. Assess the Alumni/MBA­related networking and mentorship needs of undergraduates and plan and lead events to fulfill those needs
  4. Meet with Director of Alumni Relations, MBAA Diversity Representative, and MBAA President to develop working relationships and potentially collaborate on events
  5. Organize one Alumni/MBA event per semester
  6. If necessary, serve as the Committee Director for an ad­hoc MBA/Alumni Relations Committee whose purpose would be to initiate and host MBA/Alumni events. Examples include:
  7. Alumni Dinner
  8. Haas Homecoming

iii.   Dining­Etiquette Banquet

  1. Keep the VP of Technology & Communications and President informed on upcoming alumni/MBA events that should be included in the UGBA Weekly

 

  1. Vice President of Professional Development

.  Improve professional development for students through organizing case competitions, interview etiquette/resume workshops, career fair tips, and other professional development events, presentations, or workshops

  1. Work with the career center to provide students with information on alternative career opportunities beyond the ABC’s (Accounting, Banking, Consulting)
  2. Oversee ordering business cards for students who purchase them
  3. Keep the VP of Technology & Communications and President informed on upcoming professional development events that should be included in the UGBA Weekly
  4. Serve as the Director of the Professional Development Committee
  5. Meet with the Haas Career Center Team (David Woodward and Chris Gavin) to develop workshops and programs that meet student’s needs

 

  1. Vice President of Marketing

 

  1. Serve as the Committee Director for the Marketing Committee whose purpose is to design and produce marketing materials for all HBSA events
  2. Photograph every HBSA­sponsored event and work with the VP of Technology &

Communications to ensure they are posted on the website and social media (e.g., HBSA’s Facebook Page and Instagram with tag #haasome)

  1. Keep the HBSA Facebook page updated with upcoming events d.   Work with the Haas Blog to showcase HBSA events
  2. Manage branding of HBSA and apparel

 

  1. Vice President of Student Affairs
  2. Organize and distribute student and professor evaluations and surveys in tandem with the Undergrad Program Office
  3. Manage the student class representative program with the Undergrad Program

Office including purchasing gift cards for the student representatives c.   Field concerns of students and faculty

  1. Meet with Undergraduate Administrators to share data and suggestions for improving the program
  2. Provide the Center for Teaching Excellence (CTE) undergraduate board member with updates and data regarding academics in the undergraduate program
  3. Organize the Class Representative Program with Undergraduate Student Services

Director

  1. Lead outreach programs for underclassman interested in applying to Haas
  2. Maintain campus relations and work with other departments to try and plan joint events
  3. Organize the Faculty and GSI of the Year Award process (Spring only)
  4. Oversee the Undergraduate Haas Community Fellow Awards (Spring only)

 

  1. Vice President of Technology & Communications
  2. Serve as the undergraduate liaison to Haas Computing Services

 

  1. Meet the Haas CTO, Head of the Computing Cente, and Head of Media Center c.  Maintain and update the HBSA website regularly
  2. Work with Haas Computing Services and Media Center to research new ways to adopt the technology for the benefit of HBSA and the undergraduates
  3. Provide general technology support to students and clubs
  4. Work with the VP of Marketing to ensure current events are posted on the website g.   Collect and maintain Executive Officer pictures and bios on the website
  5. Maintain the overall flow of communication between Executive Officers
  6. In conjunction with the President, compile and send out the UGBA Weekly j.   Take meeting minutes and record attendeance for all General and Executive

Officer meetings

 

  1. Vice President of Social/Cohort Affairs
  2. Oversee the Cohort Program
  3. Collaborate with the Junior and Senior Cohort Liaisons to ensure that Cohort Program is being managed effectively

 

  1. Vice President of Philanthropy
  2. Execute Haas-specific marketing, planning and engagement for Haas     undergraduate students around Big Give
  3. Plan and execute crowdfunding campaigns to raise money from the junior and senior classes at Haas
  4. Build culture around philanthropy and fundraising within Haas to encourage alumni donations post-graduation

 

  1. Vice President of Corporate Relations
  2. Communicates with the corporate world by creating partnerships with companies to collaborate with HBSA
  3. Plans sponsorship packages for companies to increase visibility, events and recruiting sessions within Haas community
  4. Works alongside VP of Finance to develop strategies to increase funding and manage budget for HBSA

 

 

Section VII: Executive Committee and Primary Signatory

 

1.)       All Executive Officers can vote in General and Executive Committee meetings.

2.)       The President and Executive Vice President must establish an order of succession with the Undergraduate Office prior to each semester prior to the first general meeting to maintain order if they were to step down or become incapacitated.

3.)       The Primary Signatory shall be the President.

 

Article V – Meetings

 

1.)       Executive Officer Meetings shall be held once a week. The President shall determine the day, time, and location of the meetings at the beginning of each semester.

2.)       General Meetings shall be held once a month.

3.)       All Executive Officers are required to attend Executive Officer meetings and must notify the President and VP of Communications via email with a minimum of 24 hours notice if they cannot attend a meeting.

4.)       Vice Presidents that are also Committee Directors shall hold committee meetings two to four times every month at their discretion to accomplish their committee goals in a timely manner.

5.)       The President shall in his/her discretion cancel or hold additional Executive Officer meetings.

  1. Additionally, any officer of the Executive Committee may request a special meeting, but they are subject to the approval of the President. If approved, the Vice President of Communications will notify officers at least twenty-four hours in advance.

6.)       The President shall chair all Executive Officer and General Meetings. In the President’s absence, the Executive Vice President shall chair the aforementioned meetings. If both officers are absent and another executive committee officer had not previously been appointed to chair that meeting, it shall be run by the highest ranking officer by the order of succession laid out by the President and Executive Vice President in the beginning of the semester.

 

7.)       The order of succession is as follows: DAC Chair, Vice President of Alumni/MBA Relations, Vice President of Technology & Communications, Vice President of Finance, VP of Corporate Relations, Vice President of Student Affairs, Vice President of Marketing, Vice President of Social/Cohort Affairs, Vice President of Professional Development and Vice President of Philanthropy shall chair the meeting.

 

8.)       A quorum of Executive Officers must be present at both Executive Officer and General meetings to conduct business. A quorum shall consist of one more than half of the total number of Executive Officers.

 

9.)       All General meetings shall be open to anyone wishing to attend.

 

10.)     The Vice President of Technology & Communications shall record meeting minutes at Executive Officer and General meetings. The minutes shall be available online, immediately following the meeting.

 

Article VI – Constitutional Amendments

 

1.)       Any officer may propose an amendment at a general or executive committee meeting. Such issues will be noted by the Vice President of Communications and evaluated in Executive Committee.

 

2.)       HBSA shall amend the HBSA Constitution immediately upon ratification by a 2/3 vote (of Executive Officers present).

 

3.)       HBSA must comply with the Campus Life and Leadership and policies.

 

4.)       All amendments, additions or deletions to this document must be filed with the LEAD Center in 432 Eshelman Hall.

 

 

Article VII: Dissolution

 

Dissolution of HBSA shall be effective if there are less than six officers in any given semester. The required majority of votes to dissolve the group is 2/3-majority vote of all current Executive Officers. Any unspent funds will remain in an account for three years from the end of the semester the dissolution occurred, after which it will be transferred to the Undergraduate Program at the Haas School of Business at the University of California, Berkeley.

 

If the organization is ASUC or GA Sponsored, all unspent ASUC funds shall return to the ASUC; all Graduate Assembly funds shall return to the Graduate Assembly. If the organization is defunct for five (5) or more years, any privately obtained funds (including any funds left in miscellaneous accounts) donated to the ASUC.